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Preventing illegal downloading at work

DOTCOM DILEMMAS IN YOUR WORKPLACE

PREVENTING ILLEGAL DOWNLOADING AT WORK: HOW EMPLOYERS MAY BE AT RISK


The recent Kim Dotcom saga has placed the issue of illegal downloading back in the media spotlight. Although the Megaupload case involved a global business that allegedly facilitated millions of illegal downloads per day, the issue of illegal downloading has implications much closer to home or indeed the workplace. 

The Issue in New Zealand

The Copyright Amendment Act 2011 which came into force in September last year aims to crack down on illegal file sharing, (for example downloading music, movies, and software. In this new regime the employer, who comes into the definition of ‘account holder’, can be found responsible for an employee’s illegal use of the internet.  

Who Are You Responsible To?

Copyright owners of the downloaded or uploaded content can seek compensation under the Act.  As an employer YOU could be hit with a fine of up to $15,000.

FIRST… The internet service provider (eg Telecom, Telstra Clear, Slingshot) will be issued a detection notice of illegal file sharing by a copyright owner. 

THEN…Under the Act the ISP is required to serve notice of the infringement on their account holder. In an employment context THIS WILL BE YOU and not the individual employee. The notice will follow a’ three strike’ regime

3 STRIKES AND YOU COULD BE OUT OF POCKET BY $15,000

STRIKE 1

First detection notice for a first infringement

STRIKE 2 

Warning notice for a second infringement 

STRIKE 3 

Enforcement notice for a third infringement

If it gets to an enforcement notice, the copyright owner can take their case to the copyright tribunal which has the power to fine you up to $15,000. Under this law the District Court also has the power to suspend your internet account for up to 6 months. This is currently not in force and is not expected to be until 2013. However the Government can bring it into force at any time if it sees fit. 

Is This An Issue In My Workplace?

Red Flags 

If your employees are accessing their favourite TV programmes, movies, or music on sites like Kim’s megaupload without paying for them then there is potential for copyright infringement. Names like limewire, utorrent, bittorrent or frostwire on your workplace computer system are warning signs that this could be happening. If so, it is better to nip this practice in the bud before it becomes a financial headache for your business.  

WE RECOMMEND YOU…

Know the rules,  nip any potentially illegal practice in the bud

Audit all workplace computers to check for installation of any file-sharing programmes, if you find them uninstall immediately 

Consider an addendum to your employee internet usage policy clearly outlining that illegal file sharing could be considered grounds for serious misconduct

Make sure your current internet usage policy is as clear and concise as possible 

If you receive a notice, do not ignore it but bear in mind it can be challenged

WE HAVE THE TOOLS TO HELP…

Our Copyright Infringement Kit

We can work with you to…

- provide clear policies on internet use

- offer employment agreements spelling out permitted use and penalties 

- give advice on protecting your business from loss and damage resulting from internet infringement. 

NEED TO KNOW MORE? 

Contact the team Buckett Law- the employment law specialists and get the policies not the problem! 


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